Policy Documents

POLICY OF INSTITUTIONAL ADMINISTRATION

The Environment and Energy usage Policy of Seth Gyaniram Bansidhar Podar College, Nawalgarh is to manage energy in a systematic way to minimize its impact on the environment. The policy implies exploring renewable energy resources to reduce the burden on the government and find out substitute natural resources as solutions to the energy crisis. This environment and energy policy is binding for all the components of the institution and applies to all its stakeholders and the various activities undertaken by the institution. It will help us to embed efficiency and environmental awareness into our everyday activities, thus helping us to realize our responsibilities and commitment to the conservation of natural resources and to limit their usage. The college is devoted to the cause of environmental awareness, undertaking green initiatives, and conducting green literacy programs to save energy and protect the environment.

POLICIES:

• To assess our energy usage and measure its impact on the environment.
• To count Co₂ emissions generated by our means of transportation- vehicles.
• To reduce local air pollution emissions using environment-friendly vehicles,
  including bicycles, public transportation, and the use of pedestrian-friendly roads.
• To install photovoltaic solar panels for the generation of alternate energy.
• To install LED bulbs on the complete campus to save energy.
• To develop a systematic waste management mechanism.
• To develop a rainwater harvesting unit.
• To undertake tree plantation drive.
• To take additional measures to continuously improve our energy consumption.
• To develop and maintain an environmental management system which is ISO: 14001 and an Energy Management System based on ISO: 50001.
• To ensure the availability of necessary resources to achieve our objectives.
• To encourage the use of advanced technology to minimize energy consumption,
  atmospheric emissions and noise, particularly from our vehicle fleets.
• To engage in dialogue with the government agencies, municipal corporations, and the affiliating university and actively work with the local organizations in the areas of environment, energy efficiency, and sustainable development.
• To monitor and respond to emerging environmental and energy issues.
• To strengthen our employees’ and students’ environmental knowledge and skills to improve our environmental performance.
• To provide information and training opportunities on energy-saving measures.
• To offer opportunities for employees and students to engage in initiatives those
  contribute to environmental protection.

This policy is communicated to the students and employees via internal communication channels and is made available to all the stakeholders on the institutional website. The Environment and Energy Policy, objectives, and targets are reviewed regularly under the guidance of the Principal of the college

INTRODUCTION

The need for protection and conservation of the environment cannot be exaggerated. The Government of India has enacted through legislation and notification many laws, rules, and regulations about the sustenance of the environment. Institutionally, there is a need to view the issues of the environment and ecology holistically. Seth Gyaniram Bansidhar Podar College, Nawalgarh is situated in a highly congested area of Nawalgarh, surrounded by residential complexes, with high levels of pollution and a chronic lack of water resources. Since the demarcation of the college, it has been a paramount concern that the college campus is environmentally sustainable, clean, and green. Joining the mass cleanliness campaign of the Government of India, the Swachh Bharat Abhiyan, and this policy pledge the commitment of the college to ecological wellbeing and environmental protection and sustainability.

POLICY STATEMENT

Seth Gyaniram Bansidhar Podar College, Nawalgarh is dedicated to protecting and enriching the ecology of the campus through water conservation, proper waste management systems, eco-friendly practices, thoughtful landscaping, sensitization and awareness regarding social responsibility and perception towards the environment, and undertaking audit procedures.

POLICY PURPOSE AND OBJECTIVE

• To sensitize the students, teaching, and non-teaching staff of the college about the importance of environmental protection and encourage them to maintain a clean and green campus.
• To reduce, recycle and reuse.
• To make the campus smoke and plastic free.
• To ensure judicious use of all resources and save for future generations.
• To work with all the stakeholders and local community to raise awareness related to environmental problems, ways of addressing them, and motivate them to adopt environmentally friendly practices.
• To undertake auditing procedures to assess environmental performance and adopt strategies for improvement.

FEATURES OF THE POLICY

Clean and Green Campus Initiatives: Eco-friendly Practices

• Waste segregated dustbins to be placed in all prominent places on the campus.
• Organizing regular cleanliness drives.
• Organizing tree plantation drives.
• Energy conservation by use of LED lights.
• Eco-friendly Solar Panel for electricity supply not only for the college but also for the town use.
• Environment-friendly electronic appliances.
• Switching off electrical appliances when not in use.
• Increased use of daylighting.
• Campus to be no smoking zone.
• Campus to be a plastic-free zone.
• Prevent food wastage and ensure proper disposal in the college canteen.
• Composting biodegradable waste and using the same for organic gardening.
• Pedestrian friendly pathways.

WATER CONSERVATION

• Installation of rainwater harvesting plant.
• Ensure leak-proof fixtures.
• Install water-saving devices in taps and toilet flushes.

WASTE MANAGEMENT SYSTEM: Degradable and non-degradable waste

• Solid Waste Management
• Maintain the machine installed to decompose organic/biodegradable waste, and use the manure for college gardening.
• E-Waste Management
• E-waste collection drives.
• Collaboration for proper disposal of e-waste.
• Liquid Waste
• Set up a sewage treatment plant.
• Installation of Bio-toilets.
• Bio-medical Waste Management
• Collaboration for proper disposal of biomedical waste.

WATER RECYCLING SYSTEM

• Systematic collection of waste paper produced on campus.
• Collaboration for recycling waste paper.
• Reduce the use of paper in the long run by the digitization of attendance and internal assessment records.
• Reduce the use of paper in administrative functions; implement double-sided printing.
• Reduce the use of toilet paper.

LANDSCAPING AND INFRASTRUCTURAL INITIATIVES

• Maintain and increase the green cover of the campus and surrounding areas.
• Environment-friendly new building.
• Installation of rooftop solar power panels.
• Initiate an herbal park project.

SENSITIZATION AND AWARENESS

• Establish an environmental club/student society.
• Periodically organize workshops and awareness campaigns on environment-related issues in the college campus and areas surrounding the college.
• Organize anti-cracker campaigns.
• Administer oaths to students, teaching, and non-teaching staff to maintain cleanliness on campus.
• Organise competitions (poster making, slogan writing, essay/creative writing, poetry, street play) on pressing environmental concerns.
• Undertake activities under ‘Swachh Bharat Abhiyan’ by environment society, NSS, and NCC of the college.

AUDITS

• Energy Audit: The College will regularly conduct Energy Audit to review its energy consumption, identify wastage of energy and take measures to reduce its carbon footprint.
• Green Audit: The College will regularly conduct Green Audit to examine the environmental conditions on the campus, ascertain that the rules and regulations are being followed, and better maintain the sustainability of the institution.
• Environment Audit: The College will regularly undertake an environmental audit to assess the college’s environmental performance and take measures to improve the same.

PROCESS AND PROCEDURE

1. A detailed action plan will be drawn to implement the areas identified in the policy.
2. Circulars and notifications will be issued, wherever required.
3. Display posters and signages on the campus for awareness and implementation.
4. External agencies may be engaged, whenever necessary, through formal MoUs for waste management, recycling, and other requirements for environmental sustainability.
5. Various plantation drives and collection drives will be evenly integrated into the academic calendar for their smooth handing over to external agencies, wherever involved.

The Department of Environmental Studies will take the lead in the implementation of the policy and conducting the audits.

*The policy is subject to periodic review.

POLICY NUMBER: – SGBPC/IQAC/FSTS/2017

CONTEXT

The Seth Gyaniram Bansidhar Podar College IQAC fosters and sustains a work culture wherein the teaching staff is constantly encouraged to upskill themselves and enhances their intellectual acumen. The teaching staff of the college is very proactive and motivated for pursuing their academic growth and career advancement. To streamline the requests from the faculty of various departments for financial incentive support to attend academic programmes, this policy is being put in place for smooth and equitable disbursement.

POLICY STATEMENT

To encourage academic enrichment and capacity building of faculty members, Seth Gyaniram Bansidhar Podar College provides financial incentive support to the teaching staff of the college to attend academic programmes.

POLICY PURPOSE AND OBJECTIVE

• To facilitate teaching staff to attend faculty training programmes like Conferences/ Seminars/ Workshops/ Refresher Course/ Induction Programmes/ Orientation Programmes/ Faculty Development programmes.
• To enhance the academic credentials of the teaching staff.
• To support teaching staff for academic growth and career advancement.
• To encourage teaching staff to present research papers in Conferences/ Seminars/ Workshops.
• To encourage teaching staff to carry out extension/ consultancy activities and deliver lectures as Resource persons.
• To encourage teaching staff to join professional bodies and academic societies.

FEATURES OF THE POLICY

Instituted by:

• IQ

FUNDED BY:

• Seth Gyaniram Bansidhar Podar College, Nawalgarh

ELIGIBILITY:

• All teaching staff of the college.
• Major categories for providing financial incentive support:
• Teaching learning and related activities.
• Research and related activities.
• Co-curricular and Extracurricular and professional development activities.

APPLICATION:

The faculty member wishing to avail of the financial incentive support is required to apply in writing to the Principal, with all the details, the date/duration of the programme and the certificate of participation.

SELECTION PROCESS / APPROVAL:

• In case of multiple applications, the existing Research Committee will scrutinize the applications.
• Final approval will be done by the Principal.

BENEFITS

• Seth Gyaniram Bansidhar Podar College provides incentives to teaching staff who attend academic programmes.
• All teaching staff of the college is reimbursed incentive for the registration fee, upon submission of the form and final approval of the Principal for attending Conferences/ Seminars/ Workshops/ Refresher Courses/ Faculty Development Programmes/ Induction Programmes/ Orientation Programmes.
• All teaching staff of the College is allowed Duty Leave to attend the academic programmes.
• The College motivates its teaching staff to organize academic enrichment programmes on its campus. Faculty members can apply for the incentive of a Registration Fee for attending such academic programmes organized by the College.

Financial Support Pattern:

Event	Financial Support for Paper Presentation	Financial Support for Participation
International Level	Financial Incentive Support	Financial Incentive Support
National Level	Financial Incentive Support	Financial Incentive Support
State Level	Financial Incentive Support	Financial Incentive Support
College Level	Financial Incentive Support	Financial Incentive Support

PROCESS AND PROCEDURE

1. The teaching staff will apply in writing to the principal seeking permission to attend/present papers in academic programmes.
2. The teaching staff will apply for Duty Leave and/or NOC, as required.
3. The “Initial Permission” will be granted by the Principal.
4. The teaching staff will resume duty upon completion of the said programme.
5. The teaching staff will submit a fresh application seeking appropriate financial incentive support with the following enclosures:

• Initial permission letter
• Proof of Duty Leave
• NOC, if any
• Receipts
• Certificate
• Joining Letter

6. The final approval of financial incentive support will be done by the Principal.
7. The Accounts Department will reimburse the incentive after verification of the documents submitted.

*The Policy is subject to periodic review.

DISABILITY SUPPORT FACILITIES:

Seth Gyaniram Bansidhar Podar College, Nawalgarh recognizes the importance of creating a climate of understanding and mutual respect to cater for the dignity and worth of each person, so that they contribute whole heartedly to the development of Self, Institute, Society and Country at large.

The college propagates and strategizes to promote equal right and access to education for all those who are underprivileged with physical disability. It is vigilant to the fact that despite a highly regulated and complex education framework of the nation, it should be easily available for the students with “special needs”.

Moreover, the Persons with Disabilities Act 1995 indicate that differently-abled persons should have access to education at all levels. In view, this College has created Disability Support Facilities (DSF) at Seth Gyaniram Bansidhar Podar College, Nawalgarh to provide access to the differently abled students of the College to varied programs, services, activities. Besides, the DSF also would encourage them for the highest levels of academic and personal achievement; and advocate an accessible environment for them. The policy has been devised to promote the holistic development of differently abled students. Also, the College strives to create accessory and homely ambience and facilities for these students. It takes care to nurture them right from helping them to seek admission till they pass out from the College.

Objectives:

1. Students with disability will have equitable access and practical support to participate fully in the life of the College viz:

• Access to academics, co and extra- curricular activities.
• Access to buildings and facilities.
• Receiving information in accessible formats.
• Receiving a high quality service from faculty members and staff.
• Opportunities to make complaints and provide feedback.
• Opportunities for employment at the Institute.
  2. To facilitate the personal and professional growth of students with different abilities.
  3. To encourage them to participate in all the co-curricular and extra-curricular activities.
  4. To extend add on programs and skilling opportunities for them.

Composition of the DSF Committee:

1. Principal of the college- Chairperson
2. Senior Faculty Member as a Secretary
3. S.S. Programme Officer as a Member
4. One Students’ Representative as a Member
5. Non-Teaching Staff Representative- Office Superintendent

Norms for functioning of the Committee:

1. The committee shall meet twice in an academic year.
2. The resolutions passed shall be forwarded to the College Development Committee for necessary action.

Scope and Facilities under DSF available at the Institute:

1. Ramps & Rails
2. Disabled Friendly Washroom
3. Human Assistance Group for reading and movement in the campus
4. On campus primary medical facility

Seth Gyaniram Bansidhar Podar College, Nawalgarh provides quality education to students. The College believes that assessment is the integral and vital touchstone of the teaching-learning process and is linked to the learning objectives. The assessment should foster and be instrumental to judge the inherent as well as the acquired skills of every learner. Besides, it should stimulate creative and critical thinking amongst learners and inspire independent thinking and concurrently encourage the students to accomplish measurable goals in their fascinating journey of education. Further, the institution considers that the main objective of internal assessment is to facilitate planning and enhance the processes of student learning, and not just focus on grades. Internal assessment is a strategy implemented to gauge the knowledge, understanding, and skills attained by learners.

Aims of the Policy:

The internal assessment policy aims to ensure that:

• The internal assessment is robust and transparent to nurture the inherent as well as the acquired skills of the learners.
• The internal assessment process in the college comprises a variety of modes viz.
  formal and informal assessment methods to assess the individual potential of the learners.
• The frequency of formal and informal internal assessment methods is adequate to
  facilitate the assessment and better judgements about students’ attainment.
• The internal assessment process supports the objectives of the prescribed syllabus and encourages appropriate student learning.
• The internal assessment is impersonal, fair and executed effectively to gauge the knowledge, understanding, and skills of the students.
• The internal assessment is robust and efficient to evaluate the participation of students in various co-curricular and extra-curricular activities.

Planning and organisation –

 The college is aware of the need for catering for learners from diverse backgrounds and the requirements of individual learners. Therefore, formal and informal assessment methods in this regard must be executed. The formal assessment methods must comprise unit tests, home assignments, in-house examinations and other suitable methods to encourage creative and higher-order thinking. The internal assessment must include informal assessment methods like attendance of a student,
response to tutorials, learner’s involvement while doing practical, interest in field projects, participation in seminars and oral presentations, active participation in classroom teaching, and timely submission of assignments. There shall be a committee, which shall look after the examination-related aspects and be responsible for the circulation of rules, notifications, circulars and other documents related to internal assessment received from affiliating universities. The head of the departments and faculty members shall assure that schedule of class tests, home assignments are made known to the students well in advance through notices and the Academic Calendar. The internal assessment shall be conducted in the manner of university examinations with invigilation by teachers of all departments.

Responsibilities of Teachers

 The teachers shall follow the rules and regulations verbalized by the affiliating university and college administration during the conduct of the internal assessment.

1. It is the responsibility of the head of the department and faculty members to inform students about when an assessment is going to take place. Clear, accurate information must be provided within an appropriate timescale to be able to organise it without any issue. That is, the teachers will apprise all students about the rules and regulations of the examination.
2. The students need to know precise dates and the unit/chapters on which a faculty member is planning to conduct the internal assessment. Any change must be brought to the notice of students immediately.
3. All faculty members involved in the process of internal assessment must be provided details of the internal assessment like schedule, etc.
4. Individual subject teachers are responsible for the implementation of the assessment policy, smooth conduction of internal assessment and periodic assessment of students. The subject teachers must maintain regularity, periodicity and use of ICT tools for internal assessment to assure the fulfilment of this policy.

Taking of internal assessments–

1. The in-house examination must be conducted as per the pattern of university examinations to provide first-hand experience to the students of the entry year. The head of the department shall appoint an invigilator other than the regular teacher during the conduct of the unit test to assure transparency during the assessment.
2. The students should be given enough time and opportunities to interact with the teacher to resolve their grievances, if any, regarding the assessment.
3. Students’ grievances related to internal assessment must be redressed promptly with transparency.
4. The performance levels of the slow and advanced learners should be particularly evaluated to know the effect of special assistance provided to them.
5. If a student is absent, the teacher must allow that student the chance to make up the time if necessary.
6. If suspected malpractice occurs, appropriate actions against those who commit malpractices must be executed.

Post internal assessment process:

Merely conduction of internal assessments is not sufficient to achieve the purpose unless effective measures are executed to augment the performance of the students. After the evaluation, the answer books are to be shown to the students to enhance self-evaluation and for their self-satisfaction.

The model answers must be discussed in the classroom to enable the learners to understand their mistakes and to bring the required changes into their approach while answering the questions. In addition, all unit test marks within the stipulated time after unit tests must be displayed and brought to the notice of students.

The learners, who underperform in the internal assessment or are absent, must be provided adequate counselling and support through the mentoring system and the concerned HOD. If required, parents must be informed telephonically or during the visits to the houses of the mentees.

Seth Gyaniram Bansidhar Podar College is committed to upholding the integrity and fairness of the internal examination process. This policy outlines the mechanism for students to address any grievances they may have concerning internal examinations. We strive to provide a transparent, time-bound, and efficient process for resolving such concerns.

Who can file a grievance?

Any student enrolled at SGB Podar College who has a concern related to an internal examination can file a grievance under this policy. This may include issues such as:

• Errors in question papers or marking schemes
• Discrepancies in awarded marks
• Procedural irregularities during the examination
• Unfair treatment by examination personnel

How to file a grievance:

Students must submit their grievances in writing within a specified timeframe (i.e 5 working days) after the receipt of their internal exam results. Grievances can be submitted through the following channels:

• Course Instructor: Students can initially discuss their concerns with the instructor of the course involved in the examination.
• Student Grievance Redressal Committee (SGRC): Students can submit a formal grievance form to the Student Grievance Redressal Committee, outlining the nature of the issue and any supporting evidence.

Grievance Review Process:

• Upon receiving a grievance, the designated faculty member (course instructor) will conduct a preliminary review to ensure the complaint falls within the scope of this policy.
• If the grievance is valid, a committee will be formed to investigate the matter further. This committee, referred to as the Student Internal Examination Grievance Redressal Committee (SIEGRC), will typically consist of:
  • A senior faculty member (chairperson)
  • A faculty member from a different department
  • A representative from the teaching faculty (not involved in the disputed examination)
• The SIEGRC will review all relevant documents and evidence, including the student’s complaint, the examination papers, and any statements from involved parties.
• The SIEGRC will strive to reach a fair and just resolution within a designated timeframe (i.e.10 working days).

Possible Outcomes:

Based on the investigation, the SIEGRC may decide on one of the following outcomes:

• Dismissal of the Grievance: If the SIEGRC finds the grievance unsubstantiated, it will be dismissed with a clear explanation communicated to the student.
• Re-evaluation: The SIEGRC may recommend a re-evaluation of the examination paper(s) by a different examiner.
• Awarding of Additional Marks: In cases of proven errors in marking, the SIEGRC may award additional marks to the student.
• Re-examination: In exceptional circumstances, the SIEGRC may recommend a re-examination for the affected student.

Communication:

The student will be informed of the SIEGRC’s decision in writing. The communication will outline the rationale behind the decision and any resulting actions.

Confidentiality:

Seth Gyaniram Bansidhar Podar College will maintain the confidentiality of all information related to grievances throughout the process.

Revision of the Policy:

This policy will be reviewed periodically to ensure its effectiveness and may be revised as deemed necessary.

Contact Information:

For any inquiries related to this policy or the grievance redressal process, students can contact:

• Student Grievance Redressal Committee.

Conclusion

Seth Gyaniram Bansidhar Podar College is committed to providing a fair and transparent examination process for all students. This policy ensures that students have a clear and accessible mechanism to address any concerns they may have regarding internal examinations.